Atlassian Platform Update and Maintenance Challenges
A Swiss insurance company faced significant challenges with its Atlassian platform. Regular updates to its systems had become a complex process, leading to poor maintenance and a lack of innovation for its users. The company needed a solution to streamline operations, improve system reliability, and foster innovation while minimizing disruptions to its 300+ users.
Smooth approach to Jira and Confluence Migration
To tackle our customer challenges, we adopted a multi-faceted approach.
Initially, we conducted an in-depth audit of their current system to pinpoint areas needing improvement. This included assessing the workload and identifying potential challenges to create a robust migration strategy. Our team advised on the appropriate licenses to purchase, ensuring the company was equipped with the necessary tools for a successful migration. Additionally, we performed a meticulous cleanup of user accounts, transitioning over 300+users to the new cloud instance seamlessly.
Again, developing a comprehensive Migration Runbook was a critical part of our strategy. This document monitored each action and challenges encountered throughout the migration. We tailored our migration strategy to address the specific needs of the client’s Jira and Confluence cloud environments, holding weekly follow-up meetings to provide updates and address concerns promptly.
Our team facilitated the connection of the client’s Identity Provider (IdP) to the new cloud instance, ensuring seamless integration and security.
Throughout the process, we conducted multiple migration test iterations to identify and resolve any issues. This ensured a smooth transition of 70 projects, 170 spaces, over 62,000 tickets, and 75 GB of attachments, maintaining data integrity.
Collaboration with Atlassian and Testrail support was crucial. We facilitated User Acceptance Testing (UAT) and extensive pre-production testing to validate system performance.
Moreover, the production launch was managed with minimal downtime of just 8 hours, followed by Hypercare support to address any post-migration issues promptly. In addition, comprehensive training for users and administrators ensured they could effectively utilize the new system from day one.
Jira & Confluence Cloud Benefits
The migration to Jira and Confluence Cloud provided the Swiss insurance company with numerous significant benefits:
- Reallocation of Infrastructure Cost and IT Resources: By migrating to the Cloud, the organization could reallocate its infrastructure costs and IT resources to more strategic business priorities. This shift enhanced overall efficiency and productivity, allowing the company to focus on innovation and growth.
- Built-in Security and Compliance: The new Cloud instance offered enhanced security features and compliance measures, ensuring that the organization’s data remained protected and in line with regulatory requirements. This provided peace of mind and a robust foundation for future operations.
- Cloud-only Features Breaking Silos: The Cloud platform introduced features that fostered better integration and collaboration between IT and business departments. This seamless communication and collaboration helped break down silos, leading to more cohesive and effective teamwork.
- No Loss of Quality Between Instances: The meticulously planned and executed migration process ensured no loss of quality between the old and new instances. All 70 projects, 170 spaces, over 62,000 tickets, and 75 GB of attachments were successfully migrated, maintaining their integrity and continuity.
- Ease of User Provisioning and SSO: The integration of user provisioning and Single Sign-On (SSO) simplified user management and improved access control. This made it easier for the organization to manage its 300+ users, enhancing security and usability.
- Minimal Downtime: The production launch was managed with a minimal downtime of only 8 hours. This ensured that business operations experienced the least possible disruption, maintaining productivity and continuity.
- Improved Collaboration and Efficiency: The new Cloud-based system facilitated better collaboration and more efficient project management. Teams were able to work together more effectively, leveraging the advanced features of the Cloud platform to streamline operations and drive innovation.
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